The demand for a robust and up-to-date EHS software is high because of the importance of safety practices in the workplace. In the perspective of businesses, facing tough and high penalties due to health and safety offences can impact their finances, especially as sanctioned fines experience an increase of up to 74% in Health and Safety Executive as reported by SHP Online.
Furthermore, there are more alarming statistics that reveal up to 1.3 million workers suffer from work-related illnesses according to Safety Media. There are 72,702 reported cases of employers falling into non-fatal injuries while 144 workers unfortunately suffered from fatal ones. Not only that, one often overlooked metric in work-related accidents is the aging worker. As employees get older the accident is likely more severe. In the next few years, the population of workers 55 and older is expected to go past 40,000. That’s a lot of serious accidents that can be prevented.
Hence, having an EHS software in place is highly critical as in can contribute to preventing these incidents. This system is not just for large businesses. In fact, small and medium-sized businesses can benefit from deploying an EHS software. Thanks to cloud technology, businesses of all sizes can now access the software as they are now more affordable and easier to deploy.
Understanding an EHS Software
Compliance and security should be among the top priorities of businesses. At the same time, these are not easy to handle. Hence, businesses use technology to take care of these processes efficiently. This is where an EHS software comes in.
A type of data management solution, an EHS software is built to help you comply with regulatory requirements and prevent incidents in your workplace. In case of an unfortunate event, this software can track the incident. To accomplish this, it is equipped with features such as internal audit tools, compliance task management, and incident reporting, among others.
Implementing an EHS software is in high-demand due to the importance of preventing illnesses and injuries in the workplace. Looking for the best EHS software reviews is essential to help you narrow down your choices among the most robust products. If you are pondering on what advantages an EHS software can give you, here are some of its top benefits:
1. Reducing carbon footprint
Today’s companies are more aware of their impact to the environment, especially as more consumers are demanding for companies to adapt sustainability. Becoming a sustainable company comes with various benefits. You reduce your carbon footprint, lower energy-related costs, and be able to market your company as environment-friendly.
EHS can help you comply with the regulations of EPA which is a federal organization that administers the relevant compliance regulations. For instance, the software can help you with monitoring your water and air emissions. You can also monitor and manage your wastes effectively by having accurate data records.
2. Mobile reporting
EHS involves tasks that require your workers to constantly move from one place to another. If they are away from their office, they can miss updates or fail to give timely updates about incidents. Timeliness can be critical when handling EHS processes.
Today’s EHS systems are built to work on mobile phones. This means workers can update anytime and anywhere using their mobile device for audits, inspections, and incident reporting, among others. Some systems also have the ability to work offline as some locations may not have access to internet. Workers can update even without internet connection and then the data will automatically sync once they are connected.
A robust EHS software that offers mobile capability is Intelex. It enables camera access directly from its app for easy reporting, field-specific user interface, speech-to-text feature, and real-time notifications and alerts. This is in addition to the software’s engagement, foresight, collaboration and process excellence features.
3. Protecting workers safety
Numerous workers get injuries and accidents in their workplace. It is your company’s responsibility to look after your workers’ safety. Neglecting this will not only lead to violation of safety standards and hefty fines, but, in worse case scenarios, to worker’s accidents.
EHS software help you build a safe workplace. Reporting and recording your equipments and safety hazards, among others, will give you visibility and information you can use to prevent incidents. It also helps you ensure compliance to regulatory bodies like OSHA (Occupational Safety and Health Administration).
4. Complying with legal requirements
EHS systems help you establish a safe workplace for your workers. If an incident occurs, you want to guarantee you have protected your workplace as this can lead to hefty fines. It will help you show which steps you have taken to minimize risks. Furthermore, witness statements and photo evidences are crucial. An EHS tool can assist you with that if you’re using it.
5. Comprehensive insights
EHS software makes it easy and fast for you to gather insights. It eliminates the time-consuming process of manually gathering information and moving them from one system to another. Instead, it centralizes your data and monitors them efficiently. It gives you a bird’s eye view of your processes so you don’t miss any detail.
Dashboards are highly intuitive so you can analyze trends easily. They are updated in real-time so when an incident occurs, you will immediately be notified. You can also group graphs and stats into different categories to organize them and prioritize them accordingly.
6. Negligence reduction
Like the saying goes, “Prevention is better than cure.” Instead of prioritizing the process involved in incident management, it is just as important to give importance to preventing incidents and minimizing risks even before they occur. There are numerous impacts to negligence. You’ll risk endangering your workers, paying for hefty fines, and facing legal matters. EHS gives you the right tools and the right information to conduct safety measures and ensure they are being kept.
7. Lower insurance expenses
Insurance carriers put into consideration your workplace. If they see it is not safe or if they see employees constantly getting into accidents, this can increase your insurance costs. They also measure workers compensation, litigation costs, and civil liability damages.
Ensuring your workplace is safe can lower insurance costs. This is because insurance companies can see that there’s potential for them to pay lower claims when there’s minimal risk for injuries and accidents. Some may even give discounts to companies with lower claims costs compared to its competitors.